User Manual for the NewIndex Data Collection Center

Procedure for First-Time Use:

  • Click on "Sign Up":

  • Select your cantonal organization, enter the email address, and a strong password and verify the password. Then click on "Sign Up":

  • The following screen will appear:

Select and upload invoices:

  • Click on "Choose Files"

  • Select the XML invoices on your computer to be uploaded, if you do not know where the invoices are located, please contact the manufacturer of your practice software.

  • Click on "Upload Files"

  • The files will be uploaded and anonymized

  • The following screen will appear:

Procedure for repeated use:

  • Enter the email address and password and click on "Log in":

  • The following screen will appear:

  • The procedure for selecting and uploading invoices is similar to the one in the first use

Find all deliveries:

  • Under " All Deliveries," the user has the option to find and edit past invoice deliveries:

Find all invoices:

  • Under " All Invoices," you can view and edit uploaded invoices

  • ATTENTION: As long as the invoices are not fed into the TrustX system, they can be deleted. The transmission of invoices to the TrustX system takes place once a week from Tuesday to Wednesday at 00:01 AM. Depending on the amount of data, the transmission can take several hours. It is therefore possible, for example, that invoices can still be deleted at 00:45 AM.

Supported XML Formats:

  • XML v4.3, XML v4.4, XML v4.5 and XML v5.0,

  • XML invoices can also be uploaded as zipped files (.zip)

Support:

  • Please contact your cantonal medical society first in case of any questions

  • If you cannot find the XML invoices on your computer, please contact the manufacturer of your practice software.

Security 2FA:

  • The Central Data Collection Point "niucollect" allows to use two-factor authentication (2FA) to protect your account.

  • To enable 2FA, open the menu "User Profile" and select the option "Authenticator" in the 2FA selection menu. Then click on save.

  • You are now forwarded to a page with a QR code. Please scan the barcode with your Google or Microsoft Authenticator app on your phone.

  • The secret is now safely stored in your Authenticator app. Only after this, click on "Accept" to complete the setup.

  • You will now be automatically logged out. When you log in now, you will be asked to enter the 6-digit code generated by your Google or Microsoft Authenticator app as well as the password.

  • Please note that aborting the setup process (or not clicking accept) will invalidate the secret and you will have to repeat the setup process.

Mail Authenticator Code:

  • If you do not have access to your Google or Microsoft Authenticator app, you can also send the secret code to your email address.

  • To do this, open the menu "User Profile" and select the option "Mail" in the 2FA selection menu and save the settings.

  • Upon saving you will be logged out and when you log in again, the second step of the login process will be replaced by a "Send Mail" button.

  • When clicking on this button, you will receive an email with a link. Clicking on it will forward you to the Code-submit page with the login code filled in.

  • Clicking on submit will log you in. Please note that the link is valid for one use! Trying to use it again will result in an error.